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Faster invoicing with e-invoicing

As a vendor, you naturally want your invoices to be paid as quickly as possible. That's why Rabobank is switching from receiving PDF invoices to e-invoicing. E-invoicing is safer, more efficient, and faster than PDF invoicing. E-invoicing reduces the chance of errors and we can pay your invoice faster. You can read all about e-invoicing below.

What is e-invoicing?

An e-invoice (electronic invoice) is a structured, electronic document (not a PDF), where all of the invoice information is in a fixed location in the file and has its own meaning. An e-invoice can be processed electronically between different automated systems. Whether or not a vendor uses an accounting system and whether a vendor sends many invoices or just a few, electronic invoicing is always possible.

How safe is it?

Your e-invoice to Rabobank is sent via a secure connection from our service provider TIE Kinetix. The personal and other data on the invoice are therefore well protected. TIE Kinetix is specialized in e-invoicing and has considerable experience in supporting vendors that are switching to e-invoicing.

An additional advantage: a number of operations are automated. This reduces the chance of errors and allows us to pay your invoice faster.

How does e-invoicing work?

There are three ways to send your e-invoice:

1. Through the Rabobank e-invoicing portal

Don’t have an accounting system or don’t send many invoices? The Rabobank e-invoicing portal makes it easy. You log in, manually create an electronic invoice online, and then securely send it directly to Rabobank. This is the most convenient way if you only send a few invoices per month or per year to Rabobank.

2. Direct connection with your accounting package through Peppol

Do you send invoices to multiple debtors on a daily basis? Then you can send e-invoices through the international Peppol network. Peppol stands for Pan European Public Procurement OnLine. Through Peppol, you can send e-invoices to any other connected organization or government agency. As the vendor, you are the sending party and you can decide which provider will connect your administrative system to the international Peppol network. When you are connected to this network you can start sending e-invoices to Rabobank. Check out Peppol’s website for a list of providers who can connect you to the network. Already have this connection? Please get in touch with TIE Kinetix to find out the next steps.

3. From PDF to Peppol invoice

Do you not use an ERP system or are there other reasons to have PDF invoices converted to a Peppol invoice? In that case, our service provider TIE Kinetix can help you with this, in accordance with all applicable legal requirements. Simple, inexpensive, and safe.

Need help choosing the e-invoicing option that best suits your organization? If so, contact TIE Kinetix at onboarding@tie kinetix.com.

What do I need to do to be able to send an e-invoice to Rabobank?

To be able to start sending e-invoices to Rabobank, first fill in the registration form. Your registration will allow us to recognize you as a Rabobank vendor and to successfully receive and process invoices. After you sign up, you will receive an activation email with further instructions. You can next submit e-invoices via the Rabobank vendor portal or Peppol. We can imagine that you have questions about getting started with e-invoicing. Under the "contact" heading you can find out how we can help you.

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Contact

Do you have any questions about:

Submitting or the status of an invoice, returns, payment specifications or open items lists? Ask chatbot Billy for answers. If Billy cannot find the answer, he will refer you to a colleague at the FSC Service Desk.Want to contact TIE Kinetix directly? Send an email to onboarding@tie kinetix.com or call 088 369 8000.Received a reminder? Send an email to financial.services@rabobank.nl.