Application or Amendment Export Collection and or Discounting
As an international entrepreneur, you really want more certainty about obligations, deliveries and payments. To limit these risks, Rabobank offers internationally accepted solutions. With a Documentary Collection you gain greater certainty in international trade transactions. As Rabobank acts as an intermediary, you'll have more control over both goods and payments.
This is how a Documentary Collection works
As an exporter, you enter into a contract with your overseas buyer, in which you'll lay down the payment and delivery agreements, among other things. You'll then send all the necessary trade documents, for example, the invoice and transport documents, along with a collection instruction, to Rabobank. This instruction will detail how, when, and in what currency payment should be made. Rabobank then forwards your trade documents to your buyer's bank, with the explicit instruction that these documents are only to be released once your buyer has paid. Should your buyer fail to pay, you'll retain control over your goods, meaning they won't be able to access them. And if they're permitted to pay at a later date, they must first accept a bill of exchange before receiving the documents.
Important information about the Documentary Collection
With a Documentary Collection, both the importer and exporter gain increased security through the preparation of international trade documents like an Import Collection and Export Collection. It's often the case that you have to pay your overseas supplier before you actually receive the goods. However, you'll naturally want to verify that the delivery you're about to pay for matches what you agreed upon. By utilising a Documentary Collection, the bank provides you with insight into your supplier's delivery documents.
How does it work?
Your supplier initiates the Documentary Collection. They submit the delivery documents, such as an invoice, a transport document, a packing list, and any other documents you've specified as necessary for the import of the goods, to their bank. Rabobank then receives these documents, along with instructions, from your supplier's bank. You can then review these documents to check if they accurately list the goods you've ordered. Rabobank will release them to you once you've made the payment or accepted a payment obligation for a future date (on a bill of exchange). These documents then give you access to the delivered goods, particularly in the case of sea freight.
Our Rabobank advisers will be happy to tell you more about the use of a Documentary Collection for imports.
With an Export Collection, you maintain control over your delivered goods when doing business with an overseas buyer whom you don't know or trust sufficiently. The importer will only receive the trade documents once they have met the collection conditions.
How does it work?
As the supplier, you initiate an export collection instruction. You present Rabobank with the instruction, and the trade documents related to the goods you are delivering, which the importer needs for importing the goods. The importer will only get their hands on these trade documents once they have paid or accepted a (future) payment obligation (on a bill of exchange). Furthermore, an Export Collection also offers your buyer the opportunity to check beforehand whether the documents accurately list the goods they've ordered.
Please note
Rabobank acts as an intermediary for an Export Collection. This means we solely manage the handover of your trade documents against payment or acceptance of a future payment. As the exporter, you still run the risk that your overseas buyer might not pay or might not accept a bill of exchange. A bill of exchange is a financial document that formalises your buyer's payment obligation for a future date.
Improving Working Capital
You have two options for the bank of your buyer to release documents under an Export Collection. This choice depends on the payment terms you've agreed with your buyer. You can opt for documents to be released against payment, or for documents to be released against acceptance of a bill of exchange.
If you've agreed to a deferred payment with a bill of exchange, you can ask Rabobank to pay out the future claim to you upfront. In addition to the buyer, their bank must also sign the bill of exchange. This bank must sign for 'aval', which means this bank guarantees payment on the due date. If we have credit lines with the buyer's bank, we can, at your request, pay out the future claim to you without reservation, minus the interest.
Our Rabobank advisors would be happy to inform you about your options.
Would you like more certainty regarding payment for your delivery and the purchase of goods? Then using a Letter of Credit (L/C) might be a better solution. It also strengthens your international negotiating position and gives you the opportunity to offer financing to your overseas buyer.
The costs for both an Import and an Export Collection are the same. Depending on your specific situation and choices, we may apply additional charges. You can find more information about these costs in the fee overview for business payment services.
Submit an application or amendment ordera
- Choice of form
Download the application or amendment form below.
Note: use the save-icon and open the form with Adobe Acrobat Reader (opening the file with an internet browser is not possible). Make sure that the protected view in Adobe is disabled. - Fill in
Fill in this form as completely as possible. The fields with a (M) are mandatory. Omission of necessary information may lead to processing delays. If you have any questions about correctly completing this form, please contact the Trade Service Desk.
Telephone: 088 727 11 63 (between 8:30 am - 5:00 pm)
Email: trade.servicedesk@rabobank.nl - Print and sign
Print the application form and let it be duly signed by the relevant person(s). - Send order
Send this application together with your documents to:
Rabobank Trade Services (UW 5)
Winthontlaan 1
3526 KV Utrecht
The Netherlands
Note! For efficient and fast processing of your application and to prevent any damage to the documents, we request to present the documents without stapling them together. - Follow-up
Upon receipt of the properly signed order we start processing your application. For questions about your order, we will contact you shortly.